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How to Cut Transport Costs for Group Trips

Travelling as a large group can quickly get pricey. Whether everyone is paying their own way or the trip is being covered in some other manner, you don’t want it to cost any more than necessary. Transport costs can quickly become one of the most expensive parts of your trip, especially when everyone is having to pay for their own individual transport costs. You could find the expenses adding up if you’re hiring multiple taxis, taking trains, flying, or even if several people are driving their own cars. Fortunately, there are things you can do if you want to save money and reduce the cost of the trip for everyone.

Hiring a coach or minibus could be the right answer, especially for groups of six people or more. You could save money in this way and by using some other tips and tricks. Try these tips to start cutting costs and keep your trip under budget.

Know Your Numbers

First of all, it’s important to know how many people are in your group. This allows you to start researching your options and understanding how much everything could cost per person. This might mean encouraging people to commit to the trip as soon as they can, whether it’s a stag or hen do, a family reunion, a trip with friends, or a business trip. Once you have a solid idea of your numbers, you can start budgeting for the trip and finding the right transport options to meet your group’s needs.

Set a Budget (Per Person)

The next thing that you might want to do is to set a budget for your group. It might make sense to set it as a per-person budget, which can give you a better understanding of how much each person can afford. In some circumstances, you might be subsidising travel for some people so that they don’t have to bear the full cost of the transport on their own. Setting a budget ensures you don’t overspend and encourages you to look for savings when you are booking your transport. Before setting a budget, consider researching some costs to ensure you don’t set it too low.

When to Hire a Minibus

There are many occasions when hiring a minibus is going to be the right decision if you want to save money. A minibus will generally make sense if you have a group of six people or more, which is too many to fit into a standard car. Privately hiring a minibus usually makes much more sense than hiring several cars to transport your group, especially as your group gets bigger. Minibuses can seat a dozen people or more, with some of our minibuses seating 16 passengers. If you have too many people for a car but not enough for a coach, a minibus is the perfect compromise.

When you split the cost of hiring a minibus between your group, it’s very affordable per person. And if only one person or organisation is footing the bill, they’re sure to be happy with their savings compared to other options too.

When to Hire a Coach

In some circumstances, it’s better to hire a coach than a minibus. Once your group starts to get larger, a coach can be the more useful option. Of course, you could hire more than one minibus but it depends on your numbers. Our options start from 24-seater coaches, so even if you have enough people to fill only two minibuses, a coach could work out better for you. Not only can it save you money, but it could keep your whole group together too.

You might decide to hire a coach to get to and from a festival, to go on a day trip with a group of friends, or to have people transported to a conference. Coaches are also ideal for school trips or other group trips with children or teenagers. We offer services for all ages, so coach hire works for groups of older people too. No matter the size of your group, we can help you to save money with coach hire. Our largest coaches seat up to 70 people, so we can have you away to your destination whatever your group size. In addition to our basic coaches, we offer executive and luxury vehicles to meet your needs too.

When you’re travelling with a larger group, hiring a minibus or coach makes sense. You could save money by choosing a larger vehicle and making the cost more manageable for your group.

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